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Fairfield Patrician Brothers Football Club Privacy Policy

Fairfield Patrician Brothers Football Club (Fairfield Pats) is committed to protecting the privacy of our players, parents and guardians, members, volunteers, coaches, supporters, sponsors and other members of our community.

This Privacy Policy explains how we collect, use, disclose, store and protect personal information.

We will handle personal information responsibly and in accordance with applicable Australian privacy laws, including the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs) where they apply to us. We will also comply with applicable requirements relating to electronic and telephone marketing communications.

 

1. What is Personal Information?

Personal Information is information or an opinion about an identified individual, or an individual who is reasonably identifiable.

Depending on your relationship with Fairfield Pats, the Personal Information we collect may include:

  • your name;

  • residential or postal address;

  • email address;

  • telephone or mobile number;

  • date of birth;

  • parent or guardian details;

  • emergency contact details;

  • player registration and team information;

  • payment and transaction information;

  • information relating to your involvement with the Club;

  • photographs, videos or other images taken at Club matches, training sessions, events or activities;

  • communication and marketing preferences; and

  • information provided when you contact us, register with the Club, complete a form, subscribe to updates or otherwise interact with Fairfield Pats.

We may also collect technical information when you use our website, such as information collected through cookies, website analytics or similar technologies.

 

2. How We Collect Personal Information

We may collect Personal Information directly from you when you:

  • register yourself or your child to play with Fairfield Pats;

  • enquire about joining or trialling for the Club;

  • complete a Club form;

  • subscribe to Club emails, SMS updates or other communications;

  • attend Club events, matches, training sessions or activities;

  • volunteer, coach, manage or hold a position with the Club;

  • apply to sponsor, partner with or otherwise support the Club;

  • purchase merchandise, tickets or other Club products or services;

  • contact us by email, telephone, social media, through our website or in person; or

  • otherwise provide your information to us.

We may also receive Personal Information from third parties where reasonably necessary, including football governing bodies, competition administrators, registration platforms, service providers, parents or guardians and other organisations involved in administering football.

Where appropriate, we will take reasonable steps to make you aware of why information is being collected and how it may be used.

 

3. Why We Collect and Use Personal Information

Fairfield Pats may collect, hold and use Personal Information for purposes including:

  • registering and administering players, teams, coaches and volunteers;

  • managing competitions, matches, training and Club activities;

  • communicating fixture changes, cancellations, training information and team updates;

  • providing information about registration periods, trial dates and preseason activities;

  • administering memberships, payments and Club records;

  • managing player welfare, safety and emergency situations;

  • organising Club events, presentations, functions and community activities;

  • managing volunteers, coaches, committee members and other Club personnel;

  • responding to enquiries;

  • processing sponsorships, donations and partnerships;

  • promoting Fairfield Pats and its activities;

  • operating and improving our website, social media and digital services;

  • complying with legal, regulatory, insurance, sporting association or competition requirements; and

  • conducting marketing and promotional activities as described below.

 

4. Club Communications and Important Information

If you provide us with your contact details, we may use those details to communicate with you by email, SMS/text message, telephone or other reasonable communication channels about matters relating to Fairfield Pats.

These communications may include important information such as:

  • player registrations and renewals;

  • trial dates;

  • preseason and training dates;

  • team selections;

  • fixtures and match information;

  • changes to games or training;

  • cancellations due to weather or other circumstances;

  • Club events and functions;

  • meetings and presentation days;

  • competition information;

  • player, parent or volunteer obligations;

  • safety or welfare information;

  • payment or administrative matters; and

  • other important Club announcements.

Where you are a registered player, parent or guardian, member, coach, volunteer or otherwise actively involved with Fairfield Pats, we may continue to send you necessary administrative and operational communications relevant to your involvement with the Club.

 

5. Marketing and Promotional Communications

Where you have consented, where you would reasonably expect us to do so, or where otherwise permitted by law, Fairfield Pats may use your Personal Information to contact you for marketing, promotional and community engagement purposes.

We may contact you by email, SMS/text message, telephone or other electronic communication about matters including:

  • upcoming registration and trial opportunities;

  • Club news and announcements;

  • Club events and functions;

  • fundraising activities;

  • sponsorship opportunities;

  • competitions and promotions;

  • merchandise;

  • community initiatives;

  • opportunities to play, coach, volunteer or become involved with Fairfield Pats; and

  • other Fairfield Pats programs, activities, offers and opportunities.

Where required, marketing emails and text messages will include an appropriate way for you to unsubscribe or opt out.

You may ask us to stop sending you marketing communications at any time by:

  • using the unsubscribe link contained in an email;

  • following the opt-out instructions contained in an SMS, including replying STOP where available; or

  • contacting Fairfield Pats directly.

We will action opt-out requests in accordance with applicable law.

Opting out of marketing communications does not necessarily prevent us from contacting you about essential administrative, operational, safety or participation matters connected with your involvement with Fairfield Pats.

Fairfield Pats will not sell your Personal Information to third parties for their own marketing purposes.

 

6. Children and Junior Players

Fairfield Pats may collect Personal Information relating to children and junior players where this is necessary to register players, administer teams, manage participation, ensure player welfare and communicate with parents or guardians.

Where appropriate, information relating to junior players will be collected from, or with the involvement of, a parent or legal guardian.

We will generally direct marketing and administrative communications concerning junior players to their parent or guardian where appropriate.

 

7. Sensitive Information

Sensitive information has a particular meaning under Australian privacy law and may include information about an individual's health, racial or ethnic origin, religious beliefs or other protected matters.

As a football club, Fairfield Pats may occasionally need to collect sensitive information, particularly health or medical information relevant to a player's participation, injury, allergy, disability, medical needs, safety or emergency treatment.

We will only collect, use or disclose sensitive information where reasonably necessary and with appropriate consent, or where otherwise permitted or required by law.

Sensitive information will not be used for marketing purposes without appropriate consent.

 

8. Photographs, Video and Club Media

Photographs and video may be taken at Fairfield Pats matches, training sessions, presentation days, functions and other Club activities.

Where appropriate and permitted, these images may be used for legitimate Club purposes, including:

  • the Fairfield Pats website;

  • Fairfield Pats social media accounts;

  • Club newsletters and communications;

  • promotional material;

  • sponsorship material;

  • historical and archival purposes; and

  • celebrating Club players, teams, volunteers and achievements.

Where consent is required, particularly in relation to children, Fairfield Pats will seek appropriate consent before using photographs or video.

If you have concerns about the use of an image of yourself or your child, please contact the Club.

 

9. Disclosure of Personal Information

We may disclose Personal Information where reasonably necessary for the operation of Fairfield Pats, including to:

  • football associations and governing bodies;

  • competition administrators;

  • insurers and insurance providers;

  • registration and payment platforms;

  • coaches, managers and authorised Club officials;

  • technology, website, email and SMS service providers;

  • professional advisers;

  • government agencies, regulators or law enforcement authorities where required; and

  • other service providers assisting Fairfield Pats in operating the Club.

Where we engage third-party service providers to help us communicate with our community, those providers may process contact information on our behalf for purposes such as sending emails or SMS messages.

We will not disclose your Personal Information to an unrelated third party for that third party's own marketing purposes without appropriate consent.

 

10. Third-Party Websites and Services

Our website or social media pages may contain links to websites or services operated by third parties.

Fairfield Pats is not responsible for the privacy practices or content of independent third-party websites or services. We recommend reviewing the privacy policies of those organisations before providing them with Personal Information.

 

11. Security of Personal Information

Fairfield Pats will take reasonable steps to protect Personal Information from misuse, interference, loss and unauthorised access, modification or disclosure.

Access to Personal Information will be limited, where reasonably practicable, to committee members, coaches, managers, volunteers, service providers or other persons who require access for legitimate Club purposes.

If we become aware of a data breach involving Personal Information, we will assess and respond to the incident in accordance with applicable legal requirements.

 

12. Retention of Personal Information

We will retain Personal Information for as long as reasonably necessary for the purpose for which it was collected, to administer our Club and maintain appropriate records, or as required by law, insurance requirements or applicable football governing bodies.

When Personal Information is no longer reasonably required, we will take reasonable steps to securely destroy or de-identify it, subject to any legal or legitimate record-keeping requirements.

 

13. Accessing and Correcting Your Personal Information

You may request access to Personal Information that Fairfield Pats holds about you and may ask us to correct information that is inaccurate, incomplete or out of date.

We may need to verify your identity before providing access to Personal Information.

In some circumstances, we may be permitted or required to refuse access to certain information. If this occurs, we will explain the reason where required by law.

We do not generally charge a fee for requesting access to or correction of Personal Information.

 

14. Maintaining Accurate Information

We take reasonable steps to ensure that Personal Information held by Fairfield Pats is accurate, complete and up to date.

If your contact details or other Personal Information changes, please notify us so that we can update our records.

 

15. Privacy Complaints and Enquiries

If you have a question, concern or complaint about this Privacy Policy or how Fairfield Pats handles your Personal Information, please contact us using the contact details published on our website:

Fairfield Patrician Brothers Football Club (Fairfield Pats)
Website: www.fairfieldpatsfc.com

We will take reasonable steps to investigate and respond to privacy concerns.

 

16. Changes to this Privacy Policy

Fairfield Pats may update this Privacy Policy from time to time to reflect changes to our operations, technology, practices or legal obligations.

The current version of the Privacy Policy will be made available on our website.

Last updated: 13 August 2026

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